Part-Time Administrative Clerk

Put Your Organizational Skills to Work – Join the Treasurer’s Office as a Part-Time Administrative Clerk!

Administrative Clerk provides assistance and support to the Treasurer’s Office in performing bookkeeping, general accounting, and general clerical support activities within a department. Duties within this position involve carrying out routine accounting and bookkeeping operations where recording, billing, and bookkeeping activities are generally clear, require considerable attention to detail, precision and accuracy in the performance of job assignments.

The anticipated starting wage is between $17.76/hr and $18.75/hr.

Primary Responsibilities

The following duties are primarily performed and are essential for this position.  Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position.  Other duties may be required and assigned.

• Records, updates and maintains client, consumer or patient charges, liabilities and/or payments.
• Assists other billing personnel in preparing and processing client/consumer billings and assists in following up on collection issues.
• Conducts financial interviews to obtain client/consumer billing and/or financial information.
• Contacts and collaborates with various contract agencies regarding billing/collection issues, information and/or procedures.
• Prepares daily deposits, assists in the reconciliation of ledgers, and balances financials.
• Performs data entry and recording into departmental files and records.  Encodes information into state and federal databases, retrieves data and/or compiles data to prepare/create reports.
• Performs receptionist duties and backs up other clerical and secretarial support staff.  Answers telephones, greets visitors and provides general information to the public.
• Types correspondence and responds to inquiries.
• Updates and maintains departmental policy and procedural manuals and files.
• Attends various staff training sessions and meetings.
• Adheres to HIPAA privacy regulations.
• Performs other duties of a comparable level/type, as assigned.

Minimum Qualifications

EDUCATION AND/OR EXPERIENCE REQUIREMENTS

• High School Diploma or GED
• Requires a minimum of one (1) years previous bookkeeping or accounting experience.

• Knowledge of general office procedures and practices.
• Knowledge of computer operation and use.
• Knowledge with general office productivity software (i.e. Microsoft Word, Excel, PowerPoint and relational database programs, etc.) and general office equipment.
• Knowledge of governmental accounting procedures and operations. 
• Knowledge of basic fundamentals of billing, collection and reimbursement practices, guidelines, requirements, and rules pertaining to office/unit assignment. 
• Knowledge of customer/client service etiquette and practices.
• Skill in maintaining, updating and performing routine accounting and bookkeeping activities within the department.
• Skill in using, maintaining, enhancing and implementing financial software applications, databases and spreadsheets.
• Skilled in customer service and human relation to assist in dealing with and applying proper phone etiquette and informational assistance in dealing with other departmental staff, public, and other county employees. 
• Ability to perform accounting and bookkeeping functions pertaining to the collection and recording of receipts, preparation of requisitions, invoicing and records management. 
• Ability to enter and maintain departmental records, files, or lists. 
• Ability to prioritize and organize job assignments.
• Ability to perform work assignments requiring attention to detail, precision and accuracy. 
• Ability to learn and apply departmental; and administrative functions, organization and office procedures. 
• Ability to establish and maintain effective and professional working relationships.
• Ability to follow Dunn County policies and procedures.
• Ability to manage time effectively, manage multiple projects, and complete work within established deadlines.

• Ability to communicate clearly and effectively with other staff members, supervisors, and community members in written and verbal form. 
• English skills (oral, written and comprehension) sufficient to effectively communicate with all internal and external customers.

• Ability to understand and effectively carry out verbal and written instructions.
• Must have ability to work accurately with attention to detail.
• Ability to prepare and maintain accurate and concise records and reports.

• Ability to make arithmetic computations using whole numbers, fractions and decimals.
• Ability to compute rates, ratios and percentages.
• Ability to understand and apply governmental accounting practices in maintenance of financial records.

Physical and Work Environment

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law.  Employees needing reasonable accommodation should discuss the request with the employee’s supervisor or Human Resources.  
 
PHYSICAL REQUIREMENTS

• Physical effort will typically require infrequent exertion of objects weighing up to 10 pounds.
• Continuous speaking, hearing and using hands dexterously; work frequently requires sitting; and work regularly requires standing, walking and reaching with hands and arms.
• Work has standard vision requirements.
• The physical and environmental hazards and risks associated with the job can be characterized as minimal.

• Work is generally in a moderately noisy location (e.g. business office, moderate traffic).