Program Associate

Job Duties:
The College of Arts and Human Sciences is recruiting for a half-time, Administrative Assistant II (AD002) - Program Associate. The person in this position provides administrative support for program directors who lead UW-Stout’s programs in psychology and game and media studies, as well as administrative support for other programs in the college. 

95% A. Academic program support for programs in the College of Arts and Human Sciences 

• Support programs by providing information to program directors, department chairpersons, administrative staff, faculty, students, off-campus representatives, parents and prospective students, resolving issues and coordinating activities. 
• Use appropriate software and campus systems (i.e., Workday, Excel, Peoplesoft, Access Stout, UWBI, and EAB Navigate) to obtain student data as requested and update student information for program directors. 
• Assist with the assignment of student advisors and coordinate advising strategies with program directors. 
• Assist program directors in development and maintenance of marketing materials, including the program website. 
• Assist program directors in scheduling and coordinating advisement day activities, including organizing and providing current materials and information.  Work with program directors to update and maintain program advisory committee membership, including addresses and email lists and provide advisory committee membership to the Vice Chancellor’s office as needed. 
• Assist program directors in logistical preparations for event planning and/or meetings (managing agendas, minutes, room reservations, food arrangements, parking passes, etc.), follow-up and other details as needed. 
• Assist program directors with calendar management and scheduling of advising appointments.? 
• Assist program directors with communication with service offices on campus.?? 
• Provide informational packets for visiting students and parents as needed.  Protect the privacy of educational records following FERPA policies and procedures. 

5% B. Miscellaneous 

• Attend professional development meetings, workshops, and classes to enhance job performance as appropriate. 
• Assist with college and department-supported conferences, seminars, workshops, colloquiums, employer visits to classes, and other events as needed.  Additional duties as necessary (assigned by college administration). 

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department:
The College of Arts and Human Sciences (CAHS) houses UW-Stout’s academic programs in the humanities, the social sciences, human services, and the arts. CAHS also houses the School of Art and Design, the School of Education, and the Stout Vocational Rehabilitation Institute. We are committed to an education that enhances the well-being of individuals, families, and society; empowers students to become lifelong learners and responsible citizens who value scholarship, diversity, and the pursuit of truth; contributes to a broad-based understanding of the human experience; and fosters a culture of excellence, collegiality, and professionalism. 

Compensation:
Competitive salary commensurate with qualifications and experience, commensurate with qualifications and experience.  A six-month probationary period is required.  The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.
Required Qualifications:

• Two-year associate degree or higher and/or two years or more of work experience.
• Excellent computer skills and proficiency in Microsoft Office (Excel, Outlook, and Word).
• Excellent communication skills (both verbal and written).
• Excellent attention to detail, proofreading, editing and organizational skills. Excellent interpersonal and customer service skills.
• Ability to work independently and as part of a team environment and on collaborative efforts.
• Excellent judgment including sensitivity to personal and confidential information.

Preferred Qualifications:

• Two years or more experience working in a higher education setting.
• Related work experience.
• Experience with student database systems (e.g., PeopleSoft, UWBI, EAB Navigate), survey tools (e.g., Qualtrics) and other related software to query and provide data for stakeholders.

How to Apply:
Complete applications received by end of day, August 26, 2025, are ensured full consideration.  Applications submitted after August 26th may be reviewed at the discretion of the search committee or until position is filled.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials:
Cover letter (* See below)
Curriculum vitae or resume
Names and contact information for a minimum of three (3) professional references who can speak to your skills and abilities for the position

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.  
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Contact Information:
For questions regarding this position or recruitment, please contact:
Search Chair: Kevin Drzakowski
Phone: 715-232-1103
Email: drzakowskik@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Hannah Schillinger
Phone: 715-232-3004
Email: schillingerh@uwstout.edu

The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

Guidelines to ensure consideration:    

• Applicants must complete all required fields and attach all required application materials.     

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.  

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.   

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. 

• Employee Benefits:  https://www.wisconsin.edu/ohrwd/benefits/

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. 

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

EEO Statement
Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Campus Information

The University of Wisconsin-Stout is a career-focused polytechnic university emphasizing applied learning and research. UW-Stout is known for the annual career success of its graduates, with 99% employed or continuing their education upon graduation. To learn more about what we stand for—visit UW-Stout’s Mission & Values 
Do More, Achieve More. Enhancing Collaboration at UW-Stout.

At UW-Stout, we have a community of problem-solvers, experts, and thought leaders. Our 1,300+ staff members don't just work alongside each other; they are neighbors, project partners, and friends. Our faculty enjoy intimate classroom settings, with an average size of 24 students for lecture halls and 18 students for hands-on labs. Get involved with dozens of working groups, governance, and committee opportunities to continue making our campus better and stronger. 

At UW-Stout, you will join a vibrant community of passionate educators and support staff who impact our students' lives and our society at large. UW-Stout offers a wide range of positions for faculty, both tenure-track and adjunct, as well as for administrators, managers, professional and support staff. UW-Stout is a gold-level certified employer recognized by Family Friendly Workplaces. We offer exceptional benefits and a rewarding academic environment. We call ourselves #StoutProud, and we are looking for talented individuals to join our team. We offer exceptional benefits and a rewarding academic environment.