Program Coordinator

Job Duties:

This position is responsible for coordinating the Polytechnic Launch program and related initiatives that support students in their transition to college and retention. The role is centered on fostering student success and belonging through close collaboration with key campus partners, including Advisement, Career Services, Housing, industry partners, and other stakeholders. The Polytechnic Launch program provides incoming first-year students with an early start to their college experience and is grounded in UW-Stout’s polytechnic tenets of Applied Learning & Research, Business & Industry Collaboration, and Career-Focused Experience.

 

Program Coordination

• Develop, coordinate and implement Polytechnic Launch, an early start bridge program for incoming first-year students in collaboration with Advisement, Career Services, Housing and other stakeholders.

• Coordinate the one-week Polytechnic Launch program schedule, including housing, meals, workshops, site visits, and support services.

• Provide leadership and supervision for peer leaders including recruitment, onboarding, training, and ongoing professional development. 

• Create and maintain marketing and outreach materials to support student recruitment efforts.

• Collaborate with Admissions to execute a strategic recruitment plan, incorporating communication strategies, building relationships with college access partners, program presentations, and outreach to prospective students.

• Assist with management of program budget including planning, tracking, and reconciliation to ensure fiscal alignment.

• Coordinate activities, events, peer support, and advisement throughout Polytechnic Launch participants’ first year with continued monitoring and tracking of their progress.

• Collaborate with other bridge programs to coordinate shared engagement opportunities and maximize student impact.

• Plan and coordinate events and activities for living community in collaboration with MSS staff and Housing, including event development, promotion, and logistics.

• Develop and implement assessment and evaluation strategies to measure program effectiveness and progress toward established goals.

 

Student Advisement & Support

• Provide advisement and support to students in areas including academic success, career exploration, personal and leadership development, financial literacy, and preparation for graduate education.

• Provide outreach and retention efforts for high and early support students, including those on academic probation, academic suspension, or identified through early intervention.

• Conduct one-on-one meetings with students to guide their college transition, develop individualized academic success plans, connect them to campus resources, and collaborate with departments to ensure holistic support.

• Collaborate with faculty and staff to coordinate and deliver academic and personal support services that promote student success and belonging.

• Utilize EAB Navigate to monitor student progress, schedule advising appointments, and document student interactions and outcomes.

• Facilitate workshops and leadership development opportunities that foster student engagement, personal growth, and an environment where all students feel valued and supported.

 

Other

• Occasional evening and/or weekend work are expected.

• Other duties as assigned.

 

 

Key Job Responsibilities:

• Schedules and secures logistics and resources in support of an outreach program

• Schedules day-to-day activities for program staff and student and community volunteers

• Directs the implementation of program policies and procedures

• Identifies opportunities for program improvement or new outreach program development

• Identifies, promotes, and maintains internal and external partnerships to promote the outreach program

 

 

Department:

 

The Office of Student Opportunity & Excellence (OSOE) works to ensure that every student thrives and reaches their full potential—academically, professionally, and personally—by championing access and cultivating a culture of belonging. We do this through holistic, student-centered support, intentional advocacy, and collaborative efforts that enable all our university community members to persist, grow, and lead with purpose. OSOE comprises of five distinct units. This position will be based within the Multicultural Student Services unit.

 

Compensation:

 

Minimum starting salary of $50,000, commensurate with qualifications and experience.  A six-month probationary period is required.

 

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.  

• Employee Benefits:  https://www.wisconsin.edu/ohrwd/benefits/ 

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) 

 

Required Qualifications:

• Must meet one of the following:
  • A Bachelor’s degree with a minimum of two years of experience in student success or customer success.
  • A Master’s degree with at least one year of experience in student success or customer success.

• Demonstrated experience working with individuals from all diverse backgrounds and experiences.

• Proven ability to plan, develop, and facilitate co-curricular programs, from initial design through full implementation.
• Experience with assessment and continuous improvement processes to evaluate and enhance program effectiveness.
• Strong verbal and written communication skills, with the ability to engage a wide range of audiences.

 

Preferred Qualifications:

• Familiarity with best practices in student or customer success.
• Demonstrated ability to manage conflicts and/or solve complex problems.
• Experience with or familiarity with applying business and industry collaboration within a higher education setting.
• Proven skills in working with student or customer record database (e.g. ERP, SIS, CRM) and Microsoft Office suite.

 

How to Apply:

Complete applications received by end of day, November 16, 2025 are ensured full consideration. Applications submitted after this date may be reviewed at the discretion of the search committee or until position is filled.

 

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

 

Required application materials:

Cover letter (* See below)

Curriculum vitae or resume

Names and contact information for a minimum of three (3) professional references who can speak to your skills and abilities for the position with at least one being from a manager or supervisor.

 

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

 

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

 

Contact Information:

For questions regarding this position or recruitment, please contact:

Search Chair: Rickie Ann Legleitner

Email: legleitnerr@uwstout.edu

 

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Dana Isaacson

Email: isaacsond@uwstout.edu

 

 

Guidelines to ensure consideration:    

• Applicants must complete all required fields and attach all required application materials.     

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.  

 

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.   

 

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. 

• Employee Benefits:  https://www.wisconsin.edu/ohrwd/benefits/

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

 

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

 

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. 

 

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

 

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

 

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.