Human Resources Assistant
The Human Resources (HR) Assistant provides administrative and operational support to the Human Resources department by coordinating employment-related processes, maintaining personnel records, supporting compliance activities, and delivering exceptional customer service to employees, students, applicants, and visitors. This position serves as a key point of contact for HR inquiries and assists with recruitment, onboarding, recordkeeping, reporting, and general office operations.
This role requires strong organizational skills, attention to detail, and a customer service–oriented approach. The HR Assistant handles sensitive employee information with discretion and accuracy, under close supervision.
Official UW Title (Code) / Job Description HR Assistant?
Key Job Responsibilities:
- Assists with recruitment, personnel resource allocation, new employee orientations, and maintenance of employee records according to established policies and procedures
- May provide operational guidance and training on day-to-day activities of student workers and program staff
- Receives and responds to inquiries in-person, via email, and through various communication mediums and relays information to appropriate entities
- Interprets, applies, and disseminates routine recruitment and staffing policies, procedures, and options to leadership and employees; recommends best strategies according to established objectives and goals
- Prepares and organizes routine administrative communications, resources, and reports and maintains office equipment and supplies, under close supervision
Department:
The University of Wisconsin Stout Polytechnic’s (UW-Stout Polytechnic) Human Resources department office provides leadership, policy development, guidance, and functional expertise to sustain and engage a talented, diverse workforce in one of the nation’s premier higher education systems. We are a trusted partner that values inclusivity, nurtures resilience, and considers the impact of decisions on our greatest resource: people. We model integrity and high ethical standards as we engage in strategic partnerships that advance the greater mission of UW-Stout Polytechnic and the Universities of Wisconsin.
Compensation:
The starting salary will be between $20.00 - $22.00/hour. A six-month probationary period is required.
Required Qualifications:
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High school diploma.
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Minimum of six (6) months of experience providing administrative support in a professional office environment.
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Experience delivering high-quality customer service, including responding to inquiries, resolving routine issues, and interacting professionally with internal and external customers.
Preferred Qualifications:
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Associate degree in Human Resources or a related discipline.
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HR experience in higher education or a large, complex organization.
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Experience managing multiple priorities, working independently, and maintaining confidentiality.
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Experience using Microsoft Office programs, specifically Outlook, Word, and Excel; and human resource information system(s) (HRIS), specifically Workday.
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Demonstrated ability to communicate effectively, both verbally and in writing, and maintain positive working relationships with a variety of stakeholders.
How to Apply:
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs. Complete applications received by end of day, July 12, 2026 are ensured full consideration. Applications submitted after July 12th may be reviewed at the discretion of the search committee or until position is filled. Required application materials include a *cover letter and resume. Applicants must complete all required fields and provide all required application materials.?
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each minimum/required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.??
Contact Information:
For questions regarding this position or recruitment, please contact:
Search Chair: Heather Knutson
Phone: 715-232-5194
Email: knutsonh@uwstout.edu
If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Annette Koleno
Phone: 715-232-5426
Email: kolenoa@uwstout.edu
