Executive Assistant II

Job Duties:

Official UW Title (Code) / Job Description: Executive Assistant II

Reporting to the Budget Director, with a dotted reporting line to the Vice Chancellor for Business, Finance, and Administrative Services (BFAS), this position provides administrative and professional level assistance to the Vice Chancellor and BFAS division. This position manages the division planning process, university-wide financial request tracking, acts as the business manager for assigned areas and assists in monitoring special projects. The Executive Assistant coordinates logistics for meetings and division events and manages the work of BFAS division standing committees. This position provides professional-level support to the Vice Chancellor by anticipating issues, composing correspondence, directing inquiries to appropriate offices, and coordinating special projects or initiatives for the office, division, or campus as designated by the Vice Chancellor and Budget Director. The position interacts frequently with Assistant Chancellors, Assistant/Associate Vice Chancellors, Directors, Human Resources staff, Chancellor’s Office staff, and other administrators assuring that BFAS division work is completed in a professional and timely manner.

We anticipate having this position start approximately January 12, 2026.

Key Job Responsibilities:

• Monitors budgets and reviews and approves expenditures

• Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority

• Manages the organization, auditing, security, and confidentiality of records and files

• Develops and facilitates communications of varying complexity between various internal and external stakeholders

• Compiles, screens, and evaluates correspondence and reports and recommends actions

Compensation:

Minimum starting salary of $65,000, commensurate with qualifications, experience and available budget.

Required Qualifications:

·         Excellent verbal and written communication skills.

·         Experience working in an office environment.

·         Intermediate to advanced skills in Microsoft Office.

·         Excellent judgment including sensitivity to personal and confidential information.

·         Excellent interpersonal, and customer service skills in working with a diverse community.

·         Work independently and as part of a team environment and on collaborative efforts.

Preferred Qualifications:

·         Experience in a higher education environment.

·         Creation of financial and written reports.

How to Apply:

Complete applications received by end of day, December 15, 2025 are ensured full consideration.  Applications submitted after December 15th may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials:

• Cover letter (* See below)
• Current Resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.??

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

Contact Information:

For questions regarding this position or recruitment, please contact:

Search Chair: Curtis Wieland

Phone: 715-220-3298

Email: Wielandc@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Alisha Marburger

Email: marburgeral@uwstout.edu

Guidelines to ensure consideration:    

• Applicants must complete all required fields and attach all required application materials.     

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.  

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.   

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. 

• Employee Benefits:  https://www.wisconsin.edu/ohrwd/benefits/

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. 

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.